File Server Storage Policy
Now that the Center for Aging's file server, CFAFILES, has been
on-line since May of this year and more people are beginning to use it,
it is important that we establish an acceptable use policy, and to create
appropriate and useful storage habits early. These policies pertain
primarily to the department's shared storage resources. Users have more
leeway in what they store on their desktop computers. Even though your
files are on a server, they can be accessed only by you.
Please feel free to ask Irv Eisen (660-7527) or Dawn Hails
(660-7504) if you have questions about how to interpret these policies.
We know this can be confusing.
I. Use the CFA file server as your primary work-related storage location.
A primary function of the Computing and Statistics Lab is to
provide a secure storage facility for Aging Center work files. These are
files that relate to the successful and continuing operation of the Aging
Center, thus they need to be on a secure computer which gets backed up
every business day.
Instructions for connecting to the file server can be found at
http://www.geri.duke.edu/csl/map_network_drive.html. Once you are
connected, your network drive can be used the same way you use your hard
drive. Open and save your work files directly from the file server. Do not
save your work files to your local hard drive and then copy them to the
file server. This is not necessary, and it wastes disk space.
II. Use the CFA file server for work-related files only.
It is not OK to store personal files such as photos, music, or
movies on the server.
Also, do not save on the server any files from your "Windows" folder
or the "Program Files" folder, such as Microsoft Office, iTunes, etc.
These only work on your local hard drive, and can be restored only from
original media, thus there is no advantage to saving them on the server.
Most of the files you want to save to the server are what you would
normally save to "My Documents," such as correspondence, grant requests,
data files, SAS programs, etc.
Many of these inappropriate file types can be identified by such
extensions as: exe, dll, jpg, mpg, wav, wmv, gif, bmp, sys. There are
more, but these are the most common.
The system administrator will periodically scan the files on the
file server for inappropriate, non-work-related file types, and you
will be given a chance to remove the files, before removal by the
administrator. The system administrator will NOT be looking at the content
of your files, but, rather for the file name extensions listed above.
Released: Dec. 2005
