Attention geri system email users:
Below is a notice from the DHTS Messaging group regarding a new email
policy. Users and adminstrators can no longer automatically forward email
from Duke Medicine to ANY email address outside of Duke Medicine. The
intent is to prevent the inadvertent communication of sensitive electronic
material without it being properly encrypted.
There is a statement in the email that says, "This only applies to the
Duke Medicine Users of Lotus Notes." That refers to the actions that DHTS
is taking. The policy itself applies to all of Duke Medicine.
How does this effect you? The most direct impact is that if you leave Duke
Medicine we can no longer forward your Duke email to an address that is
outside the Duke Medicine network. As indicated in the memo below, DHTS is
in the process of removing any such forwarding addresses for Lotus Notes
users and will be preventing Lotus Notes users from supplying a forwarding
address.
In the past the Aging Center has established automatic email forwarding
for geri users that have moved on. These people will be notified of this
new policy and given the opportunity to directly notify people who
communicate with them of their new email address. As people with
geri.duke.edu email addresses leave the Center for Aging, they should
contact the Aging Center IT support staff for assistance in making the
transition to their new email address.
If you have questions:
Lotus Notes users should contact Andy Shiloh at as'at'geri.duke.edu.
Geri email users should contact Irv Eisen at irv'at'geri.duke.edu.
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From allen.coleman'at'duke.edu Thu Sep 13 15:14:31 2007
Date: Thu, 13 Sep 2007 15:14:25 -0400
From: Allen Coleman
To: Department Notes Admins
Cc: iso'at'notes.duke.edu
Subject: automatic forwarding of email outside of Lotus Notes
DNA;
As discussed at the last DNA forum, Duke Medicine has approved a policy
that forbids automatic forwarding of email. Here is the verbiage
concerning this from the Electronic Communications Policy:
Electronic mail may not be automatically forwarded outside of Duke
Medicine.
The complete Health System Electronic Communication policy can be viewed
at: Duke Health System Electronic Communication Policy
In order to adhere to this policy, we have disabled the ability to supply a
forwarding address on a user as of today.
This only applies to the Duke Medicine Users of Lotus Notes.
We have started a process to evaluate and remove any existing automatic
forwarding for Duke Medicine Users of Lotus Notes.
Thanks for your time and cooperation.
Sincerely,
-Allen
Allen Coleman
Senior Manager
Infrastructure Enterprise Application Group
Duke Health Technology Solutions
Duke University Health System
Tel: 919-668-0549 - DHTS
<<< NOTE >>> The information in this electronic mail is sensitive,
protected information intended only for the addressee(s). Any other person,
including anyone who believes he/she might have received it due to an
addressing error, is requested to notify the sender immediately by return
electronic mail, and to delete it without further reading or retention.
==========================================================================
Release Date: September 26, 2007
